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Multiple Project Tracking Template Excel helps you to manage the Multiple Projects and Resource in Excel . Multiple Project Tracking Template Excel Free Download is created using Microsoft Excel in xls and xlsx Format. Here is the Free Multiple Project Tracking Template Excel file. You can download multiple project tracking template excel file and use it to track multiple projects in one Excel file. This is our free project and resource planning template for managing and tracking multiple projects.

This Multiple Project Planning Template contains Project Dashboard, Project Gantt Chart and Project Summary. You can edit any part of this template and change the look and format of this Excel Template. We have developed this template using 2016 version of the MS Excel and it works on Excel 2007,2010,2013,2016 and Microsoft 365. This is compatible with both Windows and Mac OS.

Multiple Project Tracking Definition

Managing the tasks, resource and timelines for executing and completing more than one Project is called Multiple Project Tracking. We can use Excel Templates to effectively Plan and schedule multiple projects in a single spreadsheet

Multiple Project Tracking Template Excel – Free Download

Here is Excel Template for tracking multiple projects. You can add as many projects which you want in this template. This template contains 10 Projects and 40 Tasks for illustration purpose. You can clear the existing data and add your own plans and tasks.

Multiple Project Tracking Template Excel Free Download

Download – Multiple Project Tracking Template Excel

This Templates is developed using Microsoft Excel with Macros to handle multiple projects in a single workbook. And we have provided easy to use user interface and controls to navigate the template objects.

How to Track Multiple Projects in Excel

Dive into our step-by-step guide on setting up efficient tracking systems, visualizing progress, and ensuring every project stays on target. Download Free multiple project management tacker and Keep track of multiple projects in excel.

  • Excel is very useful for tracking Multiple Projects in Excel. You can download our multiple project tracking template excel free download, open and create new project.
  • Then enter project plans and assign to resource. It is very easy to manage multiple projects using this simple and easy to use Template.
  • You can download the template and use this for resource planning template for multiple projects. We have added free excel project management tracking templates in this project tracking template.
  • We have included multiple project dashboard template excel, Gantt Chart for multiple projects, multiple project timeline template excel, multiple project status report template.

Elements in Multiple Project Tracking Excel Template

Here are the most important elements in the Multiple Project Tracking Template. We must include these elements for effectively manage and tack the tasks of multiple projects.
Elements in Multiple Project Tracking Template

Other important Elements in this Project Tracking Template are Remarks and Toggle Controls in the Project Plan Sheet. Field to be included in the Data Sheet. And Navigation button in the Details sheet.

Multiple Project Tracking Spreadsheets

We made the template with simple and easy to understand interface for tracking multiple projects. We have 5 spreadsheets in this Template. And each spreadsheet is created for difference purpose. Here are the spreadsheets in this templates with clear objective and explanation of controls in each Worksheet.

Details Spreadsheet:

The objective of the Details worksheet is to provide quick brief about Multiple Project Tracking Excel Template. Her you can find the compatibility and version information. Brief about the Project Plan Template.

Multiple Project Tracking Template Excel Details

And we have provided Password to Un Lock the Spreadsheets and simple usage instructions.

Navigation buttons in Details sheet:
  • Project Gant Button: You can click on this button to go to the Main Gantt sheet Template Sheet.
  • Data sheet button: Clicking on the Data sheet button will take you to the Data Sheet Tab. You can add your task for each Project.
  • Advanced Templates Button: This will activate the worksheet where we have shown some of our premium Templates.
  • Premium Templates Button: This will take you to our website where you can download Premium Project Tracking Templates.
  • Visit Our Blog button: Here you can ask questions about our multiple project scheduling tracker and other project management templates.
  • Sharing of Multiple Project Tracker Template: You can share this template with your friend and colleagues. So that will have the opportunity to download our Free or Premium Project Tracking Templates.

Project Plan Tab:

Project Planning Tracker is the main sheet in the template. You can see all your projects and plans in a Dashboard and view timelines in the Gantt chart. You can select any Project using drop-down list and see its Tasks and Overall Project KPI Metrics, Project Status and % Progress completed.

Projects Summary Sheet:

Multiple Project Tracking Template Excel - Summary

Project Summary Template helps you to understand high level KPIs metric by each Project. You can see the Overall % completion of Project and % work remaining. We can also find Number of Tasks in the Project and Start Date and due date of the Project. And Number of days required to complete all tasks of a Project.

Data Sheet Tab:

Data Sheet Template is created to enter all your tasks and plans of your projects. You can select a project and respective tasks and activities to tack. Here are the important fields and data capturing in the Data Sheet.

Multiple Project Tracking Template Excel – Data Sheet

Project: A drop-down list is available to select a Project Name. It will show you list of Projects added in the Summary sheet and you can choose any project to add tasks.

Task: It is your activity, you can write the title of your task. You can maintain a list of tasks in a spate sheet and change the cells to have a drop-down list. So that it will become easy to add tasks and save time. This helps when you have pre-defined list of common tasks performing in your team.

Responsible: This is the name of the person who is responsible to complete a task. You can maintain a list of your team members and create list as explained above.

Start date: Date of the Day which you are going to start this task. Start Date may depend on your previous tasks and availability of the inputs. Also depends on the resource bandwidth.

Days Required: You can mention the number of days required to finish the task. You can add more features to ignore the holidays and weekends.

Progress: This is the %of work completed, you need to update daily. So that your Project Dashboard and Gantt will reflect the accurate status of your Projects.

Additional Fields: We have created the template with minimum required fields, you can add more fields if required and customize the template accordingly.

Advanced Project Tracking Template Worksheet:

We have created a spate worksheet to showcase our Advanced Multiple Project Tracking Templates. You can click on the button to visit our site and have a look. If you need more features, you can opt the advanced tracking templates to effectively manage multiple projects.

Steps to Track Multiple Projects using Excel Templates

Now, let us see the simple steps to track the multiple projects using this Excel Templates.

  • Step 1: Download the Excel Template and Save it in your local folder (personal documents folder)
  • Step 2: Open the Template and Go to the Summary Sheet. And Change the names of the Projects.
  • Steps 3: Now go to Data Sheet to add new tasks. Clear the existing Data it the Table, and add new Tasks under any project with required information.

Adding Projects in Excel Template

Adding a Project in this Template is very easy. We have created this template to support multiple Projects. So, you can add any number of projects to track effectively. Here is the Process of adding new projects.

  • Go to Projects Summary sheet in the Template
  • Clear the existing sample Projects in the Colum B, Range B4 to B13.
  • Now enter your Project Titles from Range B4

We have total 10 sample projects in the sheet, you can have more than 10 projects and drag down the formulas in column C to H.

Adding Tasks in Multiple Projects Plan Data Sheet

We have seen how to add new projects, let us see the process of adding new tasks. Data Sheet is created to add and maintain all your project activities.

  • Go to Data Sheet in the Template.
  • Clear the existing sample data in the Table.
  • Select the Project Title in the Project Column.
  • Add New Task Title in the Task Column.
  • Assign the Task to a Team Member under Responsible Column.
  • Enter the Date when your team member start working on the task.
  • Specify number of man-days required to complete the task. This may vary from person to person. And the available bandwidth.
  • And Update the Progress % completed on daily.

New Features in Multiple Project Tracker

We have added many new features in the Multiple Project Tracking Template. We have added more Status segments under Total Tasks.

  • We have formatted the Pie charts which is showing the overall Progress.
  • A separate drop-down list to select a project
  • And a formula at Range K1 to show total tasks in the selected Project.
  • Separate Summary sheet to add and maintain the Projects.
  • New chart in the summary sheet to show the Status of Projects.

Multiple Project Tracking Dashboard

Multiple Project Dashboard Template Excel is a dynamic dashboard. Excel Dashboard in this Multiple Project Tracking Excel Template is totally changed. We have linked the Charts and Status of the Projects with the section.  We can see the change in the Dashboard when you change a Project in the drop-down at Range K1.

Multiple Project Tracking Dashboard
Alternatively, you can see all Projects at one time by selecting the ‘All Projects’ from the drop-down. So, this helps you to monitor your project one by one and all together.

Multiple Project Dashboard Template

  • You can show or hide the Task grid using ‘Task Grid’ button in the Dashboard.
  • Click on the ‘Gantt Chart’ button to toggle the Gantt chart in the Dashboard.
  • Use the Vertical Scrollbar to scroll down or up the Project Tasks.
  • Gantt Scroll bar helps you to scroll the Gantt chart horizontally.

Multiple Project Tracking Gantt Chart

We have linked the Gantt chart with all Projects. This will automatically change when you select any project from the drop-down. You can find dates on top of the Gantt, you can scroll towards right or left using Gantt Scrollbar in the Dashboard.

Gantt Chart for Multiple Projects

Download Latest Gantt Chart – Free Excel Template

  • Green color indicates the %completion of a task
  • Red color indicate % of days remaining for each task
  • 15 time-points are showing on the Gantt Chart, you can customize if required.
  • Check out our advanced Gantt Chart templates for more advanced features.

Multiple Project Tracking Software

We have created very powerful and easy to use Project Tracking Software. Please visit our site for more details. Here is the list of features in Multiple Project Tracking Software.

  • Modern look and feel
  • We can add any number of Projects
  • Adding Projects, Milestones and Tasks is very easy
  • Powerful and advanced Gantt Chart
  • Popup Date picker will trigger automatically when it is a date field
  • Option to specify holidays
  • Multiple sections to analyses each aspect of your Projects
  • Unique framework to customize the template as per your organization requirements.

Please let us know your feedback and suggestion on our Multi-Project Tracking Template. We will add new features and update this template regularly. so that you can download and have latest template. Please do not forget to like. Please share this template with you peers, mangers, employees and other colleagues.

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Last Updated: June 27, 2024


  1. Valli August 12, 2017 at 1:07 PM

    Thank you for the template. It is very easy to track multiple projects.

  2. Mike August 22, 2017 at 6:16 PM

    This is the best project tracking template. I have downloaded the template and found it is very easy to use.

    Thank you very much for this free template.

  3. Leon September 2, 2017 at 6:02 AM

    cant unlock projects summary sheet please help

  4. Mohamed Imran September 20, 2017 at 3:28 PM

    I have downloaded the project tracking template, working great :)

  5. PNRao October 1, 2017 at 1:22 PM

    We have provided the Password in the First Sheet. Please go to Review Tab in the Excel Ribbon and click the Unprotect command to unlock the Template.

  6. ariel maniago October 10, 2017 at 4:19 PM

    I have downloaded the project tracking template, password required to unlock.

  7. PNRao October 14, 2017 at 2:17 PM

    We have provided the password in the first sheet to unlock the sheets..

  8. Dash November 14, 2017 at 6:00 PM

    Unable to view the VBA, Please suggest

  9. Emily December 4, 2017 at 10:33 AM

    Is there a way to display the responsibilities data in the project plan tab? Or do you have to switch between both?

  10. PNRao December 17, 2017 at 1:56 PM

    Hello, It is already provided in Project Plan Worksheet.

  11. Michael February 14, 2018 at 4:42 AM

    Is there a password to access the VBA?

  12. j March 4, 2018 at 9:27 PM

    How do I make the Project Manager and Customer Name fields populate in the Project Plan dashboard? If I enter a PM into one that person’s name appears for every project.

  13. Ratish April 16, 2018 at 11:36 AM

    Could you share the password for VBA as well please?

  14. Teresita May 14, 2018 at 7:21 PM

    Could you share the password for VBA as well please?

  15. David August 16, 2018 at 5:37 PM

    Thanks for the template, I have combined it with the resources template and it works well for me.
    One thing that really bugs me is the way the project plan picks up tasks, you have to keep projects together otherwise you get blank lines in the plan Gantt chart. If you can work out a way round that I would be very happy.

  16. Pete November 15, 2018 at 3:50 AM

    Can you share the password for the VBA?

  17. Terry December 14, 2018 at 1:23 AM

    Thanks for the template! On the Project Plan tab, how do I get the Project Name, Customer Name, and Project Manager to sync with the different projects? The information I enter stays the same for all projects.

  18. Ileana February 26, 2019 at 1:42 AM

    Hi. the password for the VBA is a different one, correct? can we have that one please?

  19. PNRao July 4, 2019 at 6:49 PM

    Sorry! We are not sharing our VBA source codes. Thanks for understanding!

  20. JMV October 10, 2019 at 5:41 AM

    In case I buy any template can I have access to the VBA code? I need to customize even that. is that posible? or VBA won’t be shared even buying a template?

  21. Bianca P October 18, 2019 at 7:56 PM

    thank you for this template!!! do you have a video tutorial on how to use this sheet. Maybe posted somewhere I can share with team members. I am also trying to learn all the features the sheets have to offer. Thank you!

  22. PNRao October 20, 2019 at 2:03 PM

    We are working on new Version 2020 and provide the video in couple of weeks. Thanks

  23. Yasar November 19, 2019 at 8:32 PM

    Can you please share the password, also let me know price of the file.

  24. Aarti November 20, 2019 at 9:18 PM

    Thanks for the template! On the Project Plan tab, how do I get the Project Name, Customer Name, and Project Manager to sync with the different projects? The information I enter stays the same for all projects.

    I am having the same issue Terry was this fixed for you?

  25. PNRao November 21, 2019 at 2:02 PM

    We have provided the option to change the Project at Range: J1, You can use this Title and VlookUp the required information.

  26. PNRao November 25, 2019 at 2:05 PM

    Password to Unlock the sheet is already provided in the ‘Details’ worksheet. VBA source code is not sharing at this moment.

  27. PNRao December 17, 2019 at 1:59 PM

    We will change this in next update -Thanks!

  28. Muthuraman N January 21, 2020 at 4:00 PM

    Thanks a lot Mr. PN Rao. The multiple project tracker excel template was really helpful to use as well as to learn. This was one of the very crisp and complete tool which I have seen for this purpose. :-)

  29. jackie February 11, 2020 at 1:22 AM

    On the Data Sheet I have more than 10 projects listed but on 10 are in the dropdown menu on the Project Plan tab under All projects. How do i see all projects on Data Sheet?

  30. Matt May 1, 2020 at 2:09 AM

    Is anyone using this across a team of PMs or is it individual use only? We collaborate globally and have up to 6 PMs working in our excel sheets on different project plans. Would we need to buy 6 bundles or will 1 be enough and we just send each other the templates?

  31. SP June 19, 2020 at 9:13 AM

    The Template is very good, please advise if there is any update on this sheet as I see the ProjectNaem, Customer Name and Project Manager is same for all projects

  32. Kevin Smythers August 23, 2020 at 1:01 PM

    Thanks for this very useful template, saved me a bit of work – which is always nice when working on stuff in your own time :-)

  33. anita August 30, 2020 at 4:18 PM

    Hi when is the video coming out please? i am struggling to populate the sheets… thank you

  34. Anita N August 30, 2020 at 4:55 PM

    Hi how do i get the ghant chart to show weeks rather than day splease

  35. Anita N August 30, 2020 at 5:09 PM

    why does the start date on the Data Sheet not appear in the start date column on the Project Plan?

  36. Anita N August 30, 2020 at 5:10 PM

    I deleted the Number of days ocolumn off the Project Summary sheet and it has deleted the infomation and the colours from the percentage circle on the Project Plan..why is that?

  37. Anita N August 30, 2020 at 5:10 PM

    Can I change the colours on the spreadsheets?

  38. Tom February 20, 2023 at 6:02 AM

    Hi there

    Thanks for the template, its great. I know you’ve mentioned the password is stored on the first tab, but i cant see it anywhere and i need to be able to access the dashboard to make some edits. Are you able to share it or provide more details on where i can find it? Thanks!

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