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Download the Best and Free Project Plan Template in Excel Format. This free project management template is available in Excel 2007, 2010, 2013,2016 to download. Project Plan Template Excel is the most useful Project Management Template created using Microsoft Excel.

Project Plan Template is another important tool for Project Management System. Project plan helps to understand the project timelines and list of the tasks.

In this topic: You will get free Excel Project Plan Template and clear instructions to create and planning your project activities.

  • Excel Template for Project Planning.
  • Download: Project Plan Template for free.
  • How to create Project Plan Template in Excel?
  • How to use Excel Project Plan Template?

This Free Excel Project Plan Template is a Must have Work tracking Planner comes with a Sample Dashboard & Gantt Chart. You can schedule the Tasks and timelines in Microsoft Excel 2007,2010,2013 and 2016 formats.

Project scheduling Template is another important Project Management Template helps effectively Plan and Manage the Project. So, once we are done with the project initiation, we have to send the project plan with clear schedules. And a Project tracker should include all important project details. Also, Project Plan Plan should be clear for your clients and the team members working on that particular project.

Here is a sample and the best project plan Excel template prepared using Excel 2013. This Simple and Example Project Plan Excel Template with Gantt Chart planner will work on Excel 2003,2007,2010, 2013 and 2016.

Following are the example screen-shot and interactive excel online template. you can enter any data see how its working online. This is an excel macro template and Gantt Chart Template, you can freely download at end of this topic.

Project Plan Template Excel Free Download

Here is are the list of Free Excel Project Plan Templates for Planning your tasks, activities, projects, resource and time. You can efficiently mange your projects using our Free Project Plan Excel Templates. You can download the Files below and open it in Excel and Enter your plans. Each of the below template is create for different versions and OS, you can download and streamline your project tracking using most useful project management templates.

Sample Project Plan Template Excel

This is a sample screen-shot of Project Plan Template Excel Free Download. It follows the Interactive Project Plan Microsoft Excel Template. You can download the Free Project Plan Microsoft Excel Template at end of this topic.

Excel Project Plan Template Free Download

Project Plan Template – Free Excel Download – Interactive Excel Template

In this dynamic Project Plan Excel Template, you can change the status in sample data and see how the Template and is dynamically updating the Gantt chart. You can download the example file at end of this topic.

Why do we need Excel Project Plan Template for Project Management

Well, it is simple! Imagine you are a client and you have a project which can be given to any organization to get it done. So, the immediate questions you will think about is – Who will develop my project? And how many days they will take to complete the project? How they will split the work? How many people will work on it? And what is the cost of delivering each milestone?

Also, few organizations follow the standards like ISO standard, and separate business rules and specification. They will prepare the ISO project plan templates and use the same as standard document in their project management.

Answers for all these question will be available in our Free Excel Project Plan Template, you can download the Project Plan Template Excel Free Downloadable File at end this article. The other similar names to the Project plan template are Project Agenda Template, Project proposal template, Project Planner, Project Task Planning Template, Project Task Assignment Template, Project Task Distribution Template and Project Plan Template Free Excel Download, Project Task Scheduler and Project Tracker.

How to Create Excel Project Plan Template for Project Management

Project Plan Templates can be created based on the project requirements. Here are the steps to create Project Plan Templates. The template which we are providing here is for an IT project.
Similarly, You can prepare it for any domain like, real-estate, healthcare, retail,ect. While preparing the Project Plan Templates, you can consider the following points.

  • Think about your project and the different tasks which you have to complete to deliver your project
  • Divide all tasks in different Main Task. For examples: Project Design, Project Development, Project Testing, Project Documentation and Project Management/ Maintenance
  • Identify the lead programmers for this main tasks
  • Ask your lead programmer to divide the main task into different sub tasks and distribute to the programmers
  • Now you will have the main tasks and sub task to complete in order to deliver the final projects
  • Project mangers can think and decide the timelines for each task to deliver the project as per the client request
  • Now your project plan template should have: Project Title, Customer Name, Project Manager Name and email, Tasks to complete and respective programmers, tester to work on the project, and their email IDs
  • If your customer is new, it is better to to put the technologies which your going to use to develop this projects. And the skill set of your team

Now your project template will look good with the above details. You can use our Project Plan Template in Excel Format – Free Downloadable Template as a base template and change the required fields which you wants to add additionally.

Download Free Project Plan Template – in Microsoft Excel Format

Please click on the button below to ‘ download Free Excel Project Plan Template and enable the macro. You can click on any button to toggle the Gantt. Chart and Grid Table. If you need more powerful features, please check out premium templates features below.

Info: Project Plan and Gantt Chart Template helps you to plan a project timelines and resource. You can change the default data and formula to meet your needs.
Usage: We start planning our projects after initial meetings and agreement. We plan our resource and timelines based on the requirements, deliverable and available team and bandwidth. Project plan template helps to track all the tasks and its progress and status of each task. You can daily update the templates and share with your teams and customer/stakeholders to update the project status and progress. This is the must have tool for every project.

Download – Free Excel Project Plan Template

Project Plan Template Excel 2023

Below is the Project Plan Template Excel 2023, it is a valuable tool for streamlining project management processes. With its user-friendly interface, customizable features, and collaborative capabilities, this template empowers project managers and teams to plan, execute, and monitor projects effectively. By leveraging the power of Excel, you can optimize resource allocation, track progress, and ensure successful project delivery in the dynamic landscape in Excel 2023.

Project Plan Template Excel 2023

How to use Free Project Plan Excel Template

Follow the following steps to use our project plan template developed using excel.

  • Download the Excel Project Plan Template – ‘Project Plan Template Excel Free Download.xlsx’ file
  • Open and Enable macro once the Excel Project Plan Template opened
  • Fill the information in the white space (do not change any formulas now): Your Project details, Project Start date, Project Manger, Tasks, Programmers or leads and days required to complete the each sub task.
  • You can check the formulas and modify if you want to change anything

Tools & Controls in Excel Project Plan Template

There are Two buttons and a scroll bar to handle with our Excel project plan template.

  • Overall Plan: The screen shot which we have shown is the overall project plan. This is the summary of project plan
  • Status on Ribbon: You can check the overall progress on ribbon shape, you can format this using built-in excel formatting tools
  • Task Grid: Here you can enter list of projects task and the respective programmer and timelines
  • Gantt Chart: This will show you the progress pf each task and main tasks. green color indicates the percentage task completed and the red color indicates %task to be completed. You don’t need to develop a separate Gantt chart template. it is already integrated in our Excel Project plan template
  • Scroll Bar: By default, template will show you status of the 16 days, Scroll bar will help you to scroll the dates/days behind that

We are proving free Microsoft office templates and creating best excel templates for free. You can use this templates while working on your projects for managing your projects.
I am preparing all project management excel templates or excel macro templates using Microsoft Excel for Windows. These Excel project management templates (Project Plan Template Excel Free Download.xlsx) should work on all the versions of the Microsoft Excel.

Important Fields in Project Plan Excel Template

Here are the key fields required to capture in this Excel Plan Templates. You can use these field to simply manage your projects and resource. You can create predefined list and for entering the tasks quick and easily.

  • Task ID: Project Task ID is the unique identification number of a Task. It can be a number or string. It is not a mandatory field, it is provided just for reference.
  • Task Name: Project Task Name is a mandatory field. It is short and quick reference of the Activity. This help the teams understand the activity to complete.
  • Task Description: Project Task description is elaborated information about a given activity. Team members can refer this to understand what needs to be developed
  • Task Assigned To: Task Assigned To is Resource filed who is responsible to work on the task and deliver the outputs.
  • Start Date of a Task: Start Date of the Works assigned to a person or start date of an activity execution.
  • Task Duration: Task Duration is Number of hours or man-days required to complete an activity.
  • End Date of a Task: End Date or Due Date of the Task to be completed.
  • Task Complexity: Task Complexity is Level of complexity of a given activity.
  • Predecessors: Predecessors are Tasks which we finish before staring an activity.
  • Task Priority: Task Priority, we complete the Tasks which are in High Priority. Task Order of the Task which we complete.
  • Dependencies: Dependencies are the relationship among tasks helps to order the list of tasks..
  • %Progress of Task: %Progress or percentage of work completed or % of Task completed.
  • Status of Task: Status Task is Actual Status and Progress of the Task (Open, New, In Progress, Completed, On Hold, Cancelled)
  • Planned Hours: Planned hours are Estimated hours by Project Development Teams to complete a task.
  • Actual Hours: Actual hours spent to finish the task.
  • Task Remarks: Task Remarks are Important notes, remarks and leanings of a task

Format of Project Plan Excel Template

Please note, .xlt and .xltx, .xltm are template file formats and the templates which we are preparing are saving in .xls format to help our readers. You can save Excel templates in Excel 2003 Template format (.xls or .xlt). Or you can save the templates in Excel 2007, Excel 2010 or Excel 2013 (.xlsx or .xltx, .xltm or .xlsm)
All excel spreadsheet templates which we are developing are mostly macro free. However, when we want to provide more interactive features, we are using macros or VBA (Visual Basic Applications for Office) and developing excel macro templates.

Most of these Excel spreadsheet templates are free and printable spreadsheets templates. And all these Microsoft office templates are developed using Excel 2013. Also, available online to test the templates.

Hope this topic ‘Project Plan Template Excel Free Download‘ helps you to understand and create Project Plan Templates using Excel and VBA. We are trying our best to help you in your project management tasks by creating templates.
Feel free to download Project Plan Templates and other Excel Templates available in our blog. Please share your valuable feedback and thoughts with us about our Templates and other stuff in our blog and Forums.

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Categories: Excel TemplatesLast Updated: July 15, 2023


  1. carlos February 25, 2014 at 2:14 AM

    How do you add task? the sheet is password-protected. Thanks!

  2. PNRao February 25, 2014 at 11:34 PM

    Hi Carlos,

    I will provide the updated template ASAP.


  3. Kamal March 5, 2014 at 2:04 PM

    The sheet is still password-protected. Pls assist. Tq

  4. Kudin March 10, 2014 at 8:36 AM

    How to set working days (Mon-Friday) inside the plan?

  5. Hari Prasad March 18, 2014 at 3:03 PM

    Very useful one for us and the sheet got protected by password,
    can you please share password with us to enable that.

  6. Michael April 9, 2014 at 8:45 PM

    Outstanding Template!!!. Just need the sheet password

  7. Corey April 14, 2014 at 6:32 PM

    PNRao – would you mind providing the password to remove the protection on the sheet. I absolutely love this template and would like to slightly customize this to be able to use it in my business setting.

    thank you!

  8. PNRao April 15, 2014 at 10:11 AM

    Hi Mike and Corey,

    Thanks for your interest, I am working on the new template and can able to make it available in couple of days.


  9. Ric April 28, 2014 at 8:31 PM

    love the template, please post the password to make the template usable, thank you.

  10. PNRao May 4, 2014 at 11:57 AM

    Hi Ric,

    Thanks for your comments!
    We are working updating all our templates and will be available in couple of weeks.


  11. chetan mohan May 12, 2014 at 5:37 PM

    What is the password sir. I can’t add new columns to this without password

  12. Kamran May 13, 2014 at 6:36 PM

    Amazing template but I am not able to use it without the password and also I wish there was a way to view the Calendar Week Numbers in the template.

    Could you please share the password and give some insight on how to add Calendar Week Numbers? thanks


  13. Jay May 13, 2014 at 11:31 PM

    Please provide the password

  14. Prasad May 14, 2014 at 7:19 PM

    Excellent show! Please share the password of macro as need to modify the structure.

  15. PNRao May 17, 2014 at 8:45 AM

    Hi All,
    Thanks for your feedback, I can’t share the password due to some reasons. However, you can select entire sheet and copy into a different worksheet and modify as per your requirement. I will work on the updated version and make it available for download ASAP.


  16. Juan Cruz May 21, 2014 at 2:58 AM

    A+ Great Template but I’m unable to use it without the password. Please help!

  17. Eric August 12, 2014 at 9:12 PM

    Thanks for the template! Here is a Project Plan Template I created: http://www.hitdocs.com/project-plan-template-xlsx/

  18. Qamar August 16, 2014 at 10:33 PM

    Password please!!

  19. Martin October 31, 2014 at 10:01 PM

    Very nice template, but useless without a password!!!!

  20. PNRao November 1, 2014 at 10:48 AM

    I understand Martin! I am working on something more useful.

    I am sure, new things will exceed your requirements.

    Please bare few more weeks!

  21. Ronel November 7, 2014 at 1:53 PM

    Hi this is a very nice template but cannot use if it is password protected

  22. Abhi November 12, 2014 at 8:59 PM

    Very nice template, please provide password!!

  23. Lewis November 18, 2014 at 5:29 PM

    Is there a way I can expand the columns? my screen is a odd shape. Please provide password via email.

  24. Brent Butler November 21, 2014 at 2:05 AM

    Thank you for the template, I believe this will take care of the small scope projects I need to manage. Please reply with password as I need to adjust column and row widths and some otherwise basic customizations.

  25. Everardo December 4, 2014 at 10:39 AM

    This is a very nice template; however, I may need to add more subtasks or tasks; could I get the password to modify the sheet? Or how can I add these rows? Thanks!

  26. J Barnes December 10, 2014 at 1:05 AM

    Great and helpful tool but I need to increase the data column width and can’t. Do you have the password so I can unprotect the sheet?
    Thank you

  27. R Khan December 29, 2014 at 8:47 PM

    Great project plan but unable to amend the width of the columns, please can you provide alternative link or passowrd.


  28. VJS February 3, 2015 at 11:28 PM

    What is the password? I need to add tasks.

  29. ABM February 25, 2015 at 11:06 PM


    To use this without password protection on the sheet just follow the below:

    Create a new, blank worksheet. This can be in the current workbook or in a new workbook.
    Display the original worksheet that is protected. The first cell in the worksheet (A1) should be selected.
    Press Shift+Ctrl+End. Excel should select all the used cells in the worksheet. (If it doesn’t, hold down the Shift key and press the arrow keys until you have selected all the worksheet cells.)
    Press Ctrl+C. This copies the selected cells to the Clipboard.
    Display the new, blank worksheet you created in step 1. Cell A1 should be selected.
    Press Ctrl+V. Excel pastes the contents of the Clipboard to the new worksheet.

  30. SN March 10, 2015 at 3:30 PM

    Great workbook. Need the password and if there is an updated version. By the way, I’ve got more than 4 main tasks.. how to I add more tasks & its sub-task?

  31. SN March 11, 2015 at 9:57 AM

    Hi ABM,

    Copy and Paste only works so much. There are macros errors popping up when I click on the Gantt Chart.

    Can anybody help me on the password and how to add in new tasks that’ll also include the Gantt Chart.

  32. Pavel March 20, 2015 at 8:03 PM

    Hey there.
    Rally nice tool…but without the pass it’s totally useless.
    PNRao – can you send us a password, so we can use and comment on the tool.
    Thank u!

  33. PNRao March 21, 2015 at 2:27 PM

    Please copy the worksheet into new worksheet. And modify accordingly.

    We are working on the updated version, and can post it ASAP.


  34. Sherisse March 25, 2015 at 7:22 PM

    Was there an answer to the question to be able to set workdays on the sheet instead of including weekends (sat/sun) which are not work days?

  35. Bob April 1, 2015 at 3:06 PM

    Copy and paste onto a new workbook.

  36. PNRao April 1, 2015 at 7:14 PM

    Hi Sherisse,

    You can copy the sheet into different workbook and change the formula or Add another column. You can use =NETWORKDAYS() formula to achieve your requirement.


  37. Michel April 16, 2015 at 5:22 PM

    Can we have the password to access the VBA code for this Template

  38. User April 21, 2015 at 8:00 PM

    Could you please provide the password, or the link to the unprotected spreadsheet? Users have been asking for over a year now and although you keep saying you will provide the unprotected version, you still have not. Could you please let us know when we should expect the unprotected version?

  39. PNRao April 21, 2015 at 10:27 PM

    Dear Users,

    Sorry for keep on postponing few tasks.
    Just to inform you, the worksheets are not protected with any password, you can go to Review tab in the menu and click on Unprotect command to unprotect the sheet / or move the worksheet into new workbook.

    And regarding VBA password, I can not provide the password right now as I need to change the code as understandable by optimizing and adding the meaningful comments.

    I do not have enough bandwidth to work on many thing simultaneously as I am seriously working on our Add-in along with my job.

    For your information, I am finally decided to resign my present job and work on this blog as a full time consultant. I will be definitely available for your service in couple of weeks (still negotiations are going on for my notice period (currently 2 months)

    I will update you guys again in couple of weeks.

    Hope you understand my present situation! I will provide the better service from another couple of weeks to win your hearts.

    Kind regards

  40. User May 4, 2015 at 9:43 AM


    even to unprotect the sheet from review tab it require password.
    so please share the password as this excel is of no use without the password.

  41. Ameya May 28, 2015 at 8:23 PM

    Just rename the scroll bar below Gantt Chart button to ‘Scroll Bar 32’ to avoid macro error after you copy the worksheet to a new workbook

  42. Han May 31, 2015 at 3:42 AM

    Hi Seriously your works are great the is visible in the sheet, can you help me in getting something like a time sheet. I want the below data
    1. Auto capture of login time and logout time (when i put my pc in shutdown or hibernate the time should capture as logout time).
    2. I have to work on various project so should show the current status, something like a milestone and when is the next activity falls. That to minimum of active 2-25 projects.
    3. When i lock the PC it should ask me to input the reason for locking for PC, something like break/queries/or you fill as much as options you want.
    4. when the sheet is in-active that is when i am changed to some other apps, this should keep working in background or taskbar.
    5. Login time the time i open the sheet, considering that i will put this sheet in start menu.
    6. So user friendly, share your mail ID, the mail id provided is fake one. as i don’t want to if this is been effective then this can become a so vital tool in a organisation and you can sell it anywhere.

    if you have any concern, please take your time and consult some of the pro or mentor you know then provide your feedback or comments. thank you for your time.

    I will check this form by next week.

    Seriously it is so cool, so great of you.

  43. PNRao June 1, 2015 at 12:18 PM

    Hi Han,

    Thanks for nice feedback.
    We are going to launch the Premium Project Management Templates& Tools in next 2-3 weeks, which covers all the things to manage the projects more effectively.
    And regarding the activity capturing (log-in/logout,etc..), We have to add additional functionality to full fill your needs.

    I suggest you to try our premium tools (which will be available in 2-3 weeks) and we can customize the any tool to meet your needs.

    Please wait 2-3 weeks, we are seriously working on it and will be releasing to help global project mangers.

  44. Nanda June 10, 2015 at 3:52 PM

    We do agree that formulas are your proprietary content. but even the heading cannot be changed and also your shud allow the users to chose the color and also need a legend, wen we cut and take itto the next sheet we can add headings etc.but the charts are of no use. do u think we can hv password . Everybody needs pwd.
    but u can allow few columns to be editable, i guess

  45. Avi June 29, 2015 at 1:23 PM

    Hi PNRao!

    Great job, neat and quit simple to use…

    Can you please explain how does the scroll bar works? scrolling to the right while column headers are frozen? I’m assuming there is a macro or vb behind it, do you mind sharing it so i can learn how it was done?

    Kind regards

  46. PNRao June 30, 2015 at 5:20 PM

    Hi Avi,

    Thanks for the feedback! I have used Offset and Scroll bar target range to scroll the data in cells.
    And sure, I will be posting detailed examples in next couple of weeks.


  47. praveen October 13, 2015 at 1:14 AM

    hi this is praveen..looking for preimum is it launched…waiting for the premium templates…i will be thankful to you if you update the response to me …bye

  48. Juels February 12, 2016 at 1:44 AM

    Very nice template tool, but useless if you don’t have the password,

  49. PNRao February 18, 2016 at 9:40 PM

    Hi All,

    I have locked the sheets to ensure the proper alignment of the shapes and controls, but I have not protected with password. So, you can unprotect the sheets anytime by clicking on the ‘Unprotect Sheet’ command from the Review Tab.


  50. Gokcin June 4, 2016 at 2:27 AM

    When you need to add days to gantt and need to update the macro for the gantt button still asking for password please provide password and completely remove protection that way we can access the vb code.

    thank you

  51. Rohit Sandwar November 8, 2016 at 5:47 PM


    Please provide the password to amend the macro. Only then it will be of use to us.

  52. Amy June 9, 2017 at 9:27 PM

    Thank you for this great template. Can you please let me know how I can see more dates in the Gnatt Chart that goes maybe further out 6mths to a year.

  53. PNRao July 17, 2017 at 2:40 PM

    You can use the Scroll bar to scroll left or right side.
    Go for the Premium Templates to get more Advanced Options.

  54. Mike September 4, 2017 at 7:32 PM

    Very useful templates. It is the best project plan template Excel format. I like the Gantt chart and Task grid option very much.

  55. Galia March 16, 2018 at 1:39 AM

    I downloaded the excel you have here (https://analysistabs.com/wp-content/uploads/2014/01/ANALYSISTABS-Project-Plan-Excel-Template-2003.xls) and it goes back to 2003. Do you have an updated version by any chance?
    Thank you!

  56. PCD Pharma May 16, 2018 at 8:58 PM

    Awesome. Very helpful.

    Thank you.

  57. Annie October 23, 2018 at 10:16 PM

    How do I remove tasks at the bottom without messing up with formula for the percent complete ribbon? Thanks!

  58. ssa February 5, 2019 at 8:23 PM

    Hi ,

    I’m planning to create a project plan and tracker, could you share the sample template.


  59. Asif Ahmed April 10, 2019 at 10:31 AM

    Hi can you share the password or new template

  60. SAM July 4, 2020 at 4:12 PM

    Password Please

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